[COMMUNITY] How to organize your trip, your project’s presence to a conference

We saw some ideas about how to organize a release party for your project (we like to party!!!). Another part of marketing is to join conferences to promote your project. I write some thought from my experience. Please, if you have any idea you want to share, be my guest.

1. Read the tech news
Read the news (RSS, social networks, mailing lists). There are many conferences that you can join (some conferences are annual). Unfortunately, the organizers might skip to sent you invitation because you’re either too small project without any marketing section or they forgot you for their reasons. You should contact them and ask them to join as community-project. Most conferences have call for papers period, where you can apply for a presentation.

2. Community Meetings
Now that you made the first contact, you should sent an e-mail to your project mailing list, informing them about the conference and asking for an IRC meeting. At the kick off meeting, someone MUST be the coordinator of everything (the tasks are following). Another thing that should be clear is how many members of the community will join. You have to decide early because you can book your trip and accommodation (if the conference is quite big, there won’t be any rooms available for you). Travel as a team. If you decide early, you can ask for sponsorship, like openSUSE Travel_Support_Program or GNOME Travel sponsorship (GNOME for smaller events).

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[COMMUNITY] How to organize a release party for a project

Part of marketing and organizing a community is the party of the local community to celebrate the new release. From my experience so far, people who join a release party want to have fun. They don’t want to see a presentation of new features of the release etc. We will see the steps to organize a success release party. Please add your opinion, since there are ways to improve.

Procedure:

1. Find a date.
The date of your party should be during a weekend (because it’s easier for people to join, since most people work during the week). Prefer to have your party during the morning. People from outside your city want to join the party and they have to travel to your city and back home. If you discuss with the members of your community about the date, you have to find 2 alternative dates for the party since you have to find the place for the party (see below), so if the owners of the place do not allow you your first date, then use the alternative. A good tool to find common dates is http://www.doodle.com/.

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[COMMUNITY] How to organize-start an open source community

This is an attempt to make a list of things that someone-group of people can follow to develop a healthy community or team. This post is an overview of what I did with Kostas for the Greek openSUSE community.
A small detail is that we were only 2. So we took decisions fast. We didn’t have to vote or something.
We had an “advantage” because we have an awesome global community and we asked for something we weren’t sure how to proceed.

Let’s start:

0. Have a clear goal. What you want to do. Have a big goal that some parts aren’t “visible” when you start.
1. Web page: This is the web page-blog that will show information about community, the distro or the project. Make it visible on planets. BE CAREFUL. Don’t focus on how to make a great site-blog using personal wordpress, drupal etc. Set it up on blogger and start post articles. You want CONTENT (write an article every other day). Don’t spend time to maintain or secure your web page.
2. Mailing list: Ask the project if they can setup for you. If not, then try to find alternatives such as google groups.
3. IRC Channel
4. Forum: Prefer to ask from the project to setup a section for your language. If your project doesn’t have forum, then ask a LUG or tech forum to use their’s. Do not have your forum setup in your host for the same reasons as before. Don’t spend time to maintain or secure the forum.
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