Packing GUADEC bags
Packing GUADEC bags

This post is fairly long, but hopefully gives an insight into what it was like to be an organiser at Guadec. The short version is it is very very busy until the about the third day, then when it’s all running smoothly you can enjoy yourself!

My Guadec start at 7am on Saturday (14th July) morning. I drove up to Birmingham and got to OpenAdvantage at about 10am. A couple of other people arrived and we set about packing delegate bags and setting up wireless routers for the day. A couple more people arrived after lunch and spent the rest of the afternoon folding and sorting name badges. We packed things into the van we hired and there still wasn’t enough room for everything. Stayed at the Etap for the night and was pleasantly surprised at how nice the accommodation was considering how cheap it was. The free wifi in the lobby was a bonus and it seems lots of people were going to take advantage of it!

Folding nametags
Folding the name tags

Sunday morning we got to the venue as early as we could, but it was never going to be easy setting up the same day as opening. Unfortunately this was unavoidable since we couldn’t book the venue for any earlier. We also hadn’t counted on lots of people arriving before 10am and all trying to register at once. This was made worse by the realisation that during printing the badges the day before, something had gone wrong and quite a number where missing. Luckily we got a printer and laptop set up and could processes any missing ones during the rest of the day.

Folding t-shirts
Folding t-shirts

Another early start on Monday and I was helping OpenedHand set up their stall. Rob, Silvia, Gil and Pippa were doing an excellent job in handling registrations and giving out t-shirts and bags. We gained access to the network room today, and where able to get the internet access up and running, although only on one of the two ADSL lines we had. As lunch started, the router seemed to have crashed and we had to wait again for someone to supervise while we went into the room and sorted out. Having to find an authorised person each time we needed access to our router was less than ideal, but there where rules. The only outstanding issue was the USB keys which should be turning up tomorrow. Went out to dinner with Nokia and OpenedHand which required a very long table. It was good to see almost all my collegues from OpenedHand this week. I think the only missing person was Dodji, who sadly hadn’t managed to get a visa in time.

GTK+ themeing meeting at the Etap
GTK+ themeing meeting at the Etap

Received news while at dinner that people from Guadec had blown the power in the Etap lobby, which was both slightly amusing and worrying at the same time.

The first core day on Tuesday got off to a good start, with the USB keys having turned up and where ready to be given out. Finally got both ADSL lines working by lunch time today, and it all seems to be running smoothly. Organising the party this evening was next on the agenda so Michelle and I went over to get a price list for drinks. Rob and

Anreas and Rob design the beer tokens
Andreas and Rob design the beer tokens

Andreas took care of printing the tickets which we gave out after the last keynote of the day. Had lunch with the guys from OpenMoko and it was good to meet a few more of them in person, having been working on the project for some six months or more now. In the evening, I was excited to be able to introduce the last keynote because it was something I had been looking forward too. Bryan and Havoc explained the Online Desktop ideas and I am fairly certain this will be a good thing for GNOME. Most of people’s concerns are fixable and I think having a strong direction (whatever it is) will do great things for the GNOME project. Plus I can’t wait for the day I don’t have to worry about which computer I saved a document on! The party tonight was well attended, probably due to the presence of free drinks. It was a great chance to also meet some new people and antagonise Jonathan Blandford about code he had written in control center some 5 years ago.

Wednesday was probably the first day I did not have to get up before 8am. Unfortunately, it was a great start as Paula who was due to keynote didn’t appear. Michael Meeks gave an impromptu demo of the new memory profiling tool he has been working on which was very interesting and Jeff Waugh gave us a reminder of why and what we are trying to do with free software. Many thanks to them both for stepping in at the last minute. Went to lunch with the Control Center guys today and discussed some of the issues that have been coming up. The lightening talks were really interesting and I was disappointed I missed the second session.

Thursday started well, except for Robert Love’s keynote being interrupted by the fire alarm! Thankfully we had very good weather today, it was even quite hot by lunch time as I ate my sandwich on the steps next to the fountain in Birmingham, chatting to Michael Meeks. Stormy’s keynote was very interesting giving and insight into how large corporations deal with Open Source, and Doc’s closing keynote was equally interesting. Paul and I did the closing “Thank Yous”, but it still seems odd to do this when we still have another two days to go.

Thanks guys
Lug Radio put on a party. Thanks guys!

Went for dinner while an amazing thunderstorm broke loose, including thunder anyone could have mistaken for an explosion. The lug radio party was also a success, with a great atmosphere. Many thanks to the lug radio guys for offering to organise this at short notice!

Friday started off packing the OpenedHand stand. Jackub’s talk about photo editing was interesting and I even installed f-spot after since I hadn’t known how many features it had got recently (or maybe I just didn’t know about them before?). I also had to attend the Advisory Board meeting to represent OpenedHand, which was fairly interesting and I’m glad we had the chicken timer to make sure the discussions didn’t go on at too greater length. Unfortunately due to flooding and subsequent train cancellations, my brother was stranded in Birmingham but luckily there was now space at the apartment for him to stay with us.

People at the lug radio party
People at the Lug Radio party

Saturday I arrived fairly late just in time for Alex Jones to be walking across, wondering if there was a speaker for the Control Center session. I had forgotten Rodrigo had told me he wouldn’t be able to do it and I had offered to take it instead. Luckily I had my laptop with me and had compiled the latest control center last night. I gave a walk through of some of the new features and some of the things we had changed. We had a good discussion with people from Novell, Red Hat and Ubuntu contributing. Not long after lunch we started packing up the posters and equipment and we were fairly quickly all ready to leave. Driving back through some torrential rain was fairly scary, but arrived home safe and sound. In fact I had been worried about my own house since it is right next to some rivers, but luckily we hadn’t been flooded.

So all in all it was a very successful Guadec for me. It was a shame we didn’t get the USB keys on time, but they arrived for the core days which was the main thing. The weather was something I was hoping would be nice, but luck wasn’t on our side. The same time last year we were in the middle of a heat wave, but this year we had the wettest July for about 200 years, so you just never can tell. I heard some people had problems with the wifi, but at the end of the day, I suspect there is hardly a conference out there that hasn’t had problems with wifi. It was made worse by the venue being very restrictive about what parts of their infrastructure we could and couldn’t use, but that was probably unavoidable.

Vincent likes his stickers
Vincent likes his new stickers

I was really glad everyone liked the stickers because it was a last minute thing that I personally made sure happened. I think reducing the amount of paper advertising was a given out was a success too. I was also glad we decided on only one Guadec t-shirt, given that we were found ourselves with Maemo and Access t-shirts at the last minute. We also weren’t expecting so many extras for the bag, but I hope people find them useful or can give the the CDs or other stuff to friends.

Aidan is now working through the videos and should have some unedited footage online soon. It would also be great if anyone who gave talks could put up links to their slides on the slides wiki page.

Many thanks again to everyone who helped out and to everyone who came and made another successful Guadec. I now have to catch up on all the (many) things I said I would get round to doing after Guadec. So I’m pleased I’ve managed to contribute quite a bit more to the latest control center release. I will be posting some more thoughts on how my summer of code student is doing and some of the exciting work I’ve been doing at OpenedHand.

2 thoughts on “Post GUADEC”

  1. It was good to see almost all my collegues from OpenedHand this week. I think the only missing person was Dodji, who sadly hadn’t managed to get a visa in time.

    Richard and I were on OpenEmbedded meeting on Monday – so not only Dodji was missing.

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