We had a grand total of 54 sponsorship applications for GUADEC and a budget of €30,000 (approximately $39,000). The requests amounted to $57,668 which we calculated would be more realistic at $53,661 after verifying travel costs. We were able to offer sponsorships to the amount of $45,055 to all 54 applicants, as Google will kindly assist with some of the cost of bringing the interns to GUADEC.
The applicants consisted of 24 Foundation members, 12 speakers, 24 GSoC students, 5 OPW interns, 18 women and 1 journalist.
The first application was received on the 5th of April (thank you for being organised) and three applications were late.
This was the first event that I have helped process from the start, with lots of help from Germán. The earlier applications were generally easy to process, but some of the later applications were more time consuming as not all were complete and precise, so we needed to verify details. Sorting applications is surprisingly time consuming, three of the travel committee members spent around 51 hours on it over the last week, and there are many points to consider before making the offers. Overall, the applicants have been happy with the offers that they have received, some have already booked their travel, and it is satisfying to see so many Foundation members and new contributors being given the opportunity to come to GUADEC.