If you’re planning to volunteer at GUADEC this year and be part of the selfless redshirt team (we’ve got 100% survival rate so far!), please register before the end of this week so that we have a better idea of which t-shirt sizes to order. If you can’t register soon, you can still volunteer even if you register on site!
by Olav Vitters, CC-BY-SA 4.0
In fact, you should register even if you’d like to skip volunteering this year to help us estimate attendee numbers! Ismael needs to make enough sangria for everyone.
I’m planning to do a day trip to go scuba diving at GUADEC this year. If you’d like to join me, drop me an email or find me on IRC. There’s a few of us interested in going, so the more, the better! This is not an official GUADEC event. For the official schedule, see this page on the website.
CC0, by skeeze
By the way the page for finding room buddies at Residencia Civitas for GUADEC is now up on the wiki. You should go book your accommodation!
GUADEC 2018 is taking place in Almerîa, Spain this year and now is the time to submit your proposals! The submission deadline for talk submissions is tomorrow, on the 29th April.
You are welcome to submit presentations, discussion panels or propose some other format for your talk. This year, there will be short and long talk slots available. Short slots are around 25 minutes long, longer slots are 40 minutes.
You can find more information and submit a talk at https://2018.guadec.org/pages/submit-a-proposal.html
If you have any questions about talks or have problems submitting one, please get in touch with email@example.com
Lightning talks will be available for signup on the day!
There will be slots for unscheduled talks and discussion panels during the core days. You will have an opportunity to propose a topic in the morning which other attendees can +1 if they are interested in it. At 16:00 on Friday, 13:30 on Saturday and 16:00 on Sunday, the most popular talks will be posted to the schedule board, so make sure to check back regularly!
Lightning talks will take place on Sunday the 14th of August, you will be able to sign up on the day!
We had a grand total of 59 sponsorship applications for GUADEC (up 5 on 2013) and a budget of €30,000 (approximately $43,000). The requests amounted to $63,799 which we calculated would be more realistic at $61,899 after verifying travel and accommodation costs. We were able to offer sponsorships to the amount of $39295 to 58 applicants. We helped find an alternative source of sponsorship for the applicant who was not offered sponsorship.
The applicants consisted of 32 Foundation members, 11 speakers, 24 GSoC students, 2 OPW interns and 1 journalist.
The first application was received on the 12th of May (thank you for being organised) and seven applications were late (one of which was over a month late).
Some people who couldn’t make it to GUADEC did not tell us so beforehand. Unfortunately, the lack of communication has cost the Foundation a little bit of money as we did not have a chance to cancel the rooms which has been booked for those people. At a time when the sponsorship budget is very tight, this could have been handled with more consideration.
9 people sent in their receipts past the deadline.
A fair few people used the plain text application form when sending in their sponsorship requests, which I find easier to process than the LibreOffice form as I don’t need to open it in another application.
In somewhat related news, the Travel Committee is now verifying considerably more stringently that the sponsored attendees for all events fulfil their duties.
(André is always happy when the Foundation can help people come to GUADEC.)
Online GUADEC 2014 registration is now open at https://www.guadec.org/register/
There is a limited number of rooms available which can be booked on registering and lunch vouchers can also be purchased.
The venue has changed to a more central location with better access to the city centre. It now looks like:
“Strasbourg hotHohenlohe a” by Ralph Hammann – Own work. Licensed under <a title="Creative Commons Attribution-Share Alike 3.0
” href=”http://creativecommons.org/licenses/by-sa/3.0″>CC BY-SA 3.0 via Wikimedia Commons.